Constitution & Bylaws
We, the members, wishing to secure for ourselves the pleasures and non-profit benefits of the association of persons commonly interested in Amateur Radio, do hereby constitute ourselves the name: Rowan Amateur Radio Society and do enact this constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general cooperation between members, to promote radio knowledge, fraternalism and individual operation efficiency, and to so conduct Society programs and activities as to advance the general interest and welfare of Amateur Radio in the general community.
Article 1 – Membership
All persons interested in Amateur Radio without pecuniary interest shall be eligible for membership. Membership shall be by election upon such conditions, as the Society shall provide by its bylaws.
Article II – Officers
The officers of this Society shall be: a President, Vice-president, Secretary, Treasurer, and Trustee. Their election will be held at the annual meeting in December following provisos set in the bylaws.
Article III – Bylaws
Bylaws shall be drawn to govern the functioning of the business of the Society. These shall provide for regular and special meetings. At meetings one-third of the voting membership shall constitute a quorum for the transaction of business.
Article IV Dues
The society, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its object as set forth in the Preamble thereof.
Article V – Amendments
This constitution and bylaws may be amended by a two-thirds vote of the total voting membership. Proposals for amendments shall be submitted in writing at a regular meeting and may not be voted on until the next regular meeting.
Article VI – Rules
Robert’s Rules of order shall govern all proceedings.
Section 1. Duties of officers:
- The President shall preside at all meetings of the Society and conduct the same according to the rules adopted, and shall enforce due observance of this Constitution and Bylaws, decide all questions of order, sign all official documents that are adopted by the Society, and none other, and perform all customary duties pertaining to the office of President.
- The Vice-president shall assist the President and shall assume the duties of the President in the absence of the latter.
- The Secretary will keep a record of the proceedings of all meetings, keep a roll of the members, carry on all correspondence, and read communications at each meeting. It shall also be his duty to keep the Constitution and Bylaws for the Rowan Amateur Radio Society and to have the same with him at every meeting, both regular and special. He shall cause all amendments, changes and additions to be noted there on and shall permit the same to be consulted by members on request. He shall, at the expiration of his term turn over everything in his possession belonging to the Society to his successor .
- The Trustee shall hold the Extra Class license and be the holder of the Society’s station license.
- The Treasurer shall receive and receipt all monies paid to and expended by the Society. He shall present a financial report at every meeting, either oral or written. He shall cause the financial books to be audited and a written report completed and presented at the first meeting in January of each year. This report will be publicized in the club newsletter. He shall maintain a list of members with paid up dues and communicate changes in it to the Secretary as needed. He shall, at the expiration of his term, turn over all financial records belonging to the Society in his possession to his successor.
Section 2. Election of officers
- Officers are elected for a term of one year except for the trustee whose term is concurrent with the term of the station license.
- Nominations of members in good standing shall be received at the regular November meeting.
- Elections will be held at the annual meeting in the month of December provided there is a quorum present. If more than one person is nominated for any office, the secretary will provide a ballot showing all nominees in alphabetical order. If only one person is nominated for an office they may be elected by voice vote at the December meeting. Nominees polling the majority of votes shall be deemed elected.
- Officers will be installed and begin their duties with the January meeting.
Section 3. Removal of officers
- If a member or members of the Society deem it necessary for an officer to be removed, that officer shall be notified of the Society’s intent at the next regular meeting. At the next regular meeting following that notification, a decision shall be made by secret ballot with three-fourths of the voting membership present being required for removal.
- The President shall fill vacancies occurring between elections by appointing a voting member to fill such vacancy for the unexpired term.
Section 4. Membership
- Memberships are of two kinds. Persons holding a valid Amateur Radio License shall be eligible for full (voting) membership. Non-licensed persons shall be eligible for associate (non-voting) membership.
- The Secretary will provide membership applications, and candidates for membership will be voted upon at regular meetings. Two-thirds majority of those voting members present must approve the applicant before he shall be considered elected by the Society.
- Any act committed by a member detrimental to the harmonious operation of the Society shall be considered reason for removal of membership. It shall be brought before a regular meeting and removal shall be voted upon at the next regular meeting with three-fourths majority of those voting members present being sufficient for removal of membership.
Section 5. Meetings
- Regular meetings shall be held on the second Monday of each month at a time and place as shall from time to time be mutually agreeable to the membership. Special meetings may be called by the President upon request of any three (3) members of the Society. Notices shall be sent by first class mail and shall be posted in time to be received by the members at least three business days before the time set for the meeting. Only such business as is designated in said notice shall be transacted at such special meeting.
- A quorum shall consist of one third of the membership.
- Robert’s Rules of Order shall govern proceedings at all meetings.
Section 6. Dues
- Dues and assessments may be levied upon the general membership by a majority of those present at any regular meeting as deemed necessary for the business of the Society.
- All dues shall be payable the last day of October each year, and if not paid by the first meeting in December the member shall be considered an inactive member for a period of one year.
Section 7. Committees
- The President may appoint committees as he sees necessary for carrying out the purposes of the Society as stated in the Preamble.
Section 8. Dissolution
- The net earnings of the Society will in no way inure to the benefit of its members, officers, or other private individuals. No final distribution of the assets will be made unless the Society dissolves.
- In the event of dissolution, the residual assets of the Society will be turned over to one or more tax exempt organizations with similar purposes or to one or more organizations described in section 501(c) (3) and 170 (c)(2) of the Internal Revenue Code.
Approved on November 14, 2005
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